Free up your volunteers' time, not your budget
A sports club runs on volunteers who handle admin work on top of their day job. We automate the repetitive sign-up-season and follow-up tasks — without ever replacing the human connection that keeps the club alive.
What wears out a volunteer board
Most sports clubs still manage licenses and dues with a mix of spreadsheets, manual emails and paper sheets at practice — an approach that quickly shows its limits once a club passes about fifty registered members.
Collecting health questionnaires and medical certificates (for disciplines with specific requirements) from dozens of families, one by one, by text or email.
Following up on an unpaid membership fee is often the volunteer treasurer's least favorite task: it takes time, it's inconsistent, and it creates awkwardness between the club and families they know personally.
Matches, practices, competitions: without automation, every notice or schedule change gets redone manually for each section, each age group.
Association leaders run the club on their free time, on top of their day job — time spent on admin work is time not spent coaching.
The automations we set up
Designed for a volunteer board, not a corporate HR department: simple to validate, no technical jargon to learn.
Centralized sign-up form for the season, automatic follow-up on incomplete files (health questionnaire, medical certificate, federation license), real-time dashboard for the board.
Automatic follow-up sequence at day 15 and day 30, with a message pre-approved by the treasurer before each send. Goal: get out of the awkward manual follow-up between volunteers who know the families personally.
Automatic sending of match, practice and event notices, with grouped communication to parents for youth categories — without a volunteer having to follow up one by one.
Vernon and its surrounding area (Eure, France)
NBHC has met and talked with several sports clubs and associations in Vernon and its surroundings (Pacy-sur-Eure, Gaillon, Les Andelys, Ézy-sur-Eure) — judo, tennis, swimming, climbing, rugby, basketball. Volunteer management challenges are the same everywhere in France, and this offer is open to any non-profit sports club, whatever its discipline or location.
Pricing
Free 30-minute diagnostic, no commitment, whatever the size of the club. The standard format (Quick Win from €2,000 excl. VAT, Standard from €4,000 excl. VAT + performance fee) remains available, but we know an amateur club doesn't have a business-sized budget.
Solidarity/non-profit offer from €1,000 excl. VAT, designed specifically for non-profit sports clubs on a tight budget.
Frequently asked questions
We're a small club, we clearly don't have the budget for this.
That's exactly why the solidarity offer from €1,000 excl. VAT exists. The 30-minute diagnostic is free either way — we look together at what's realistic for your budget before committing to anything.
Our treasurer isn't technical at all, will they manage?
Automations run on their own once configured. The board simply approves template messages at launch and receives a simple dashboard — no technical skills needed for day-to-day use.
Does this replace the board or volunteers?
No. Automation handles repetitive tasks (follow-ups, notices, file tracking) to free up volunteer time for what really matters: coaching and club life.
30 minutes to see what can be automated in your club's management, and whether the solidarity offer fits your budget.
Book my free diagnostic →30 minutes, free, no commitment.